Traffic Escorts

A Traffic Escort Warden (TEW) is needed when a load is wider than 5.5 metres and/or is longer than 40 metres.

To be able to engage the services of our Traffic Escort Wardens (TEWs), you’ll first need to complete a Traffic Escort Services Head Agreement

The terms, conditions, roles and responsibilities are detailed in the Traffic Escort Service Provision Policy 

Fees are detailed in the Traffic Escort Services Fees document.

Once your Traffic Escort Services Head Agreement is complete and signed by all parties, you can submit your traffic escort services booking request. Any amendments to your confirmed traffic escort booking need to be submitted using the traffic escort cancellation or amendment form. You can now submit your application via the online form below. 

Traffic Escort Services booking process changes

Effective from 31 March 2022, changes have been made to the Traffic Escort Services booking process to reduce the number of false or phantom bookings being made. Learn more on HVS Update 6-2022

Traffic Escort Warden Booking Application

Please note if you proceed with this booking form, you must complete the form in full and submit. You are unable to partially complete, save and return at a later time to complete. 

If you have a MOVES account, you can amend or cancel a booking via MOVES. You can register for a MOVES account via Main Roads My Account. For further information on MOVES, visit our MOVES page or contact HVS Helpdesk on 138 486.

Prior to applying for a Traffic Escort booking, you must have completed and returned the Traffic Escort Services Head Agreement. Applicants should also refer to Main Roads Movement of High Risk OSOM Vehicles Policy and if applicable, Guidelines for Preparing a Transport Management Plan for an Oversize Overmass Movement available on our website.

Prior to completing this form, you must upload written evidence confirming you have been engaged by the client to transport the load as described in this application form. The attachment must include the client details (company / business name, contact person and contact number), transport operator, equipment to be transported and date/s of movement/s.

Booking evidence must be provided as a PDF, JPEG or PNG (image) - emails can't be uploaded. 

Instructions on how to save an email are provided to help you save your email in different file format. If you have any further issues uploading your evidence, please contact our Helpdesk on 138 486 or email hvs@mainroads.wa.gov.au.
Please select all relevant documents to be uploaded to a max 10MB.
Use this form to amend a Traffic Escort Warden booking.
Before completing this form, you must upload written evidence confirming you have been engaged by the client to transport the load as described in this application form. The attachment must include the client details (company / business name, contact person and contact number), transport operator, equipment to be transported and date/s of movement/s. There is a combined file size limit of 10MB.
Use this form to cancel a confirmed Traffic Escort Warden booking.

Operator contact details

We will send a confirmation to this email after submission.

Authorised Person contact details

Current Traffic Escort Booking Details

Please provide departure point of reference (e.g. Caterpillar)
Select all that apply

Traffic escort requested dates

If yes, please list all route details in the route box below.

Load details

If the load does not have a make and model, please enter N/A

Loaded combination dimensions

If travelling in convoy, please enter the largest combination details travelling in the convoy.

Travel and route details

Please enter the latitude and longitude of your starting point
Please provide destination (e.g. Tonkin Gap project site)
Please enter the latitude and longitude of your end point
Include all roads in your journey in sequence from start to end, separating each road with a comma. Please use CAPS.
Include all additional journeys and separate each journey using a semicolon (;). Remember to include all roads in your journey in sequence from start to end, separating each road with a comma. Please use CAPS.

Movement Plan

Forward journey

Return journey

Payment details

Please refer to Clause 4 (Fees and Payment) of the Traffic Escort Services Head Agreement Contract Conditions.
Once we have received your Traffic Escort Warden booking request, a member of the scheduling team will be in touch to confirm your booking.

Summary

Please review your responses below before submitting your form. Use the navigation arrows at the bottom of the form to go back to previous pages. 

Disregard any blank fields that are not applicable to your application


What do you want to do?
Operator Details
Operator number
Operator name
Registered Business Name
Business email address
Authorised Person contact details
Contact name
Contact phone number
Email address
Traffic escort requested dates
Preferred departure date
Alternative departure date
If date is unavailable
Movement time
Travelling in a convoy?
If yes, how many?
Are multiple trips required?
Load details
Load description
Make and model
Mass of the load (t)
Loaded combination dimensions
Total length (metres)
Total width (metres)
Total height (metres)
Travel and route details
Departing from
Street address
Suburb and postcode
Latitude and longitude
Travelling to
Street address
Suburb and postcode
Latitude and longitude
Primary route
Additional routes
Movement Plan
How many days are required for this move?
Day 1 start location
Day 1 end location
Day 2 start location
Day 2 end location
Day 3 start location
Day 3 end location
Day 4 start location
Day 4 end location
Day 5 start location
Day 5 end location
Day 6 start location
Day 6 end location
Day 7 start location
Day 7 end location
Will you be accompanied by a Traffic Escort Warden for the return journey?
Day 1 start location
Day 1 end location
How many additional days would you like to add?
Day 2 start location
Day 2 end location
Day 3 start location
Day 3 end location
Day 4 start location
Day 4 end location
Day 5 start location
Day 5 end location
Day 6 start location
Day 6 end location
Day 7 start location
Day 7 end location
Payment Details
Prepayment ID number

Traffic Escort Booking Amendment Summary

Please review your responses below before submitting your form. Use the navigation arrows at the bottom of the form to go back to previous pages. 

Disregard any blank fields that are not applicable to your application


What do you want to do?
Operator Details
Existing Booking Reference #Existing Booking Reference#
Date of existing booking
Operator number
Operator name
Registered Business Name
Business email address
Authorised Person contact details
Contact name
Contact phone number
Email address
Current Traffic Escort Booking Details
Booking number
Load description
Depart from
Arrive to
What would you like to amend?
Traffic escort requested dates
Preferred departure date
Alternative departure date
If date is unavailable
Movement time
Travelling in a convoy?
If yes, how many?
Are multiple trips required?
Load details
Load description
Make and model
Mass of the load (t)
Loaded combination dimensions
Total length (metres)
Total width (metres)
Total height (metres)
Travel and route details
Departing from
Street address
Suburb and postcode
Origin Latitude and longitude
Travelling to
Street address
Suburb and postcode
Destination Latitude and longitude
Primary route
Additional routes
Movement Plan
How many days are required for this move?
Day 1 start location
Day 1 end location
Day 2 start location
Day 2 end location
Day 3 start location
Day 3 end location
Day 4 start location
Day 4 end location
Day 5 start location
Day 5 end location
Day 6 start location
Day 6 end location
Day 7 start location
Day 7 end location
Will you be accompanied by a Traffic Escort Warden for the return journey?
Day 1 start location
Day 1 end location
How many additional days would you like to add?
Day 2 start location
Day 2 end location
Day 3 start location
Day 3 end location
Day 4 start location
Day 4 end location
Day 5 start location
Day 5 end location
Day 6 start location
Day 6 end location
Day 7 start location
Day 7 end location

Traffic Escort Booking Cancellation Summary

Please review your responses below before submitting your form. Use the navigation arrows at the bottom of the form to go back to previous pages. 

Disregard any blank fields that are not applicable to your application


What do you want to do?
Operator Details
Existing Booking Reference #Existing Booking Reference#
Date of existing booking
Operator number
Operator name
Registered Business Name
Business email address
Authorised Person contact details
Contact name
Contact phone number
Email address
Current Traffic Escort Booking Details
Booking number
Load description #Load description AMEND/CANCEL#
Depart from
Arrive to

Declaration

I declare that all information provided in this application is true and correct. I understand that if I have failed to disclose any relevant information or if any information that I have provided is found to be false or misleading, any Traffic Escort Service booked as a result of this application may be deemed invalid.
Must be signed by the authorised contact person listed on this application.

Heavy Vehicle Services will assess your request and provide a response, including an estimate of traffic escort costs within 5 days.

If a Traffic Escort Warden booking is cancelled for any reason within 72 hours of the time the services are to be provided, then Main Roads will be entitled to retain the full Traffic Escort Fee specified in the Agreement.

If a Traffic Escort Warden booking is cancelled for any reason within 1 month and prior to 72 hours of the time the Services are to be provided, then Main Roads will be entitled to charge a Cancellation Fee of $550 plus GST.

Confirm the cancellation by selecting the submit button below.

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Acknowledgement of country

The Government of Western Australia acknowledges the traditional custodians throughout Western Australia and their continuing connection to the land, waters and community. We pay our respects to all members of the Aboriginal communities and their cultures; and to Elders both past and present.

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