Commissioning and Handover of Electrical Assets

Document No:   
 
Revision:   
 
Date amended:   

​This document outlines the requirements of Main Roads Western Australia (MRWA) for accepting responsibility for maintaining electrical/ITS assets delivered by others. MRWA reserves the right to update this information at any time without notice. Please contact Maintenance Manager John O’Neill by e-mail or on (08) 9265 5237 if you have any questions or comments.

To the extent permitted by law, MRWA, its employees, agents, authors and contributors are not liable for any loss resulting from any action taken or reliance made by you on the information herein displayed.

Revision Register

​VersionClause Number​Description​ of RevisionDate​
​1​All​Guideline Developed​1 March 2016

 


Table of Content


​1. Introduction

This guideline outlines the handover procedure and responsibilities of external parties who construct electrical assets that are to become
 the maintenance responsibility of MRWA.

2. Maintenance & Defect Responsibility Prior to Handover

Response to faults and any required maintenance to new/modified electrical/ITS assets will remain the responsibility of the party that arranged for their installation, until MRWA has formally accepted them and the asset(s) have been successfully handed over.

MRWA will attend to emergency/safety related faults on electrical/ITS assets that it has not formally accepted to make them safe quickly but, should this be necessary, MRWA may seek recovery of costs from the party that installed/modified the asset.

Following formal acceptance of the asset, MRWA will assume full maintenance responsibility for the asset apart from any Defect Liability obligations that may exist.

3. Construction and Installation

Prior to commencing any work to install a new asset or modify an existing MRWA asset, written approval shall be obtained from MRWA.  A copy of this approval shall be held on site should evidence of approval be required.

All works shall be undertaken in accordance with MRWA specifications, specifically the 700 series for electrical and ITS assets unless a departure has been approved in writing by the MRWA Asset Manager Traffic Systems.

4. Commissioning of Assets

Prior to commissioning any asset the party responsible for the works or its nominee, shall arrange for MRWA to approve the commissioning.

The request to commission the asset should be made using form ES-MD-FM-6000-401 and a separate form is required for each asset that has been modified or constructed unless agreed with the Maintenance Manager.

 The following information is required as part of the request:

  • “Red Line” construction drawings
  • Test results as required by AS/NZS3000
  •  Detail of specifications used during the construction, including revision dates.
  • Any other documents and/or tests required by MRWA specification(s) relevant to the commissioning

 

A completed Request to Commission form and the above listed supporting information should be delivered to the MRWA Maintenance Manager at least 72 hours prior to the time commissioning is required to occur. It can be emailed to ElectHandover@mainroads.wa.gov.au

Assets shall not be commissioned until written approval has been received from the MRWA Maintenance Manager or his delegate.

Approval to Commission being given will not alter the duties and responsibilities of the contractor undertaking the works.

5. Handover of Assets

The party responsible for the works or their nominee shall arrange handover to MRWA within 30 days of completion of the works. This is not required if MRWA Electrical Services was engaged to deliver the works.

The request to handover the asset should be made using form ES-MD-FM-6000-411 and a separate form is required for each asset that has been modified or constructed unless agreed with the MRWA Maintenance Manager.

The following information is required as part of the request:

  • Final “As constructed” drawings
  • Test results as required by AS/NZS3000
  • Detail of specifications used during the construction, including revision dates.
  • Technical manuals
  • Electrical Safety certificates
  • Warranty documentation
  • Information on defect liability applicable provisions
  • Any other documents and/or tests required by MRWA specification(s)


The completed Request to Handover the Asset form and the above listed supporting information should be delivered to the MRWA Maintenance Manager or emailed to ElectHandover@mainroads.wa.gov.au

Final “as constructed” drawings must comply with Main Roads’ As Constructed Drawings Guidelines and must be provided in both PDF & AutoCAD file type before handover can be finalised.

Successful handover of each asset will be confirmed in writing by MRWA Asset Manager Traffic Systems. 

6. Associated Documents

Main Roads - As Constructed Drawing Guidelines

Main Roads - Specification 700 Series - Electrical and Lighting